Before we begin, some of you may be asking what’s document management?
Document Management is the ability to manage all of your paper documents in an electronic format. Let’s define “paper documents in electronic format”.
Essentially, you will find 2 kinds of document management systems, either an in-house solution, or an outsourced hosted solution.
Therefore, which one will best fit your requirements? Great question. Most companies base their choice on available staff to manage these systems, and the technical abilities of those staff members. Price of a solution is also a deciding factor. While the price of an in-house solution is greater up front, having the technical personnel to support it, it usually pays off in the long term because of the calculated Return On Investment (ROI) The lower cost of a hosted solution is appealing to many businesses because this solution places the technical responsibilities on the solution provider. It is also advantageous in that most of these solutions are web-based. While a few companies can truly gain from the hosted solution, many cannot due to confidentiality of the information contained within their organization.
Obtaining a solution to fit your company’s requirements could be a time consuming venture. We suggest you first determine what solution fits your group best, then look for a solution with the attributes best suited to your business needs.
How much office space can I save? Great question. It depends upon the amount of paper files you have consuming your important office space.
In the majority of offices, you will find filing cabinets everywhere. We’ve become attached and dependent on our paper files. Because most businesses are mandated to keep their records from 3 to 7 years, that accumulates to an exhaustive amount of paper required to be maintained and stored. Exactly where do you store it? In your office? A records storage company? What are those expenses? All these concerns lead this subject in a new direction. Why are you currently keeping these records in paper format? Why not an electronic format?
For more information on Document Management, don’t read just rehashed articles online to avoid getting ripped off.
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